What Tadpole Does
Tadpole replaces the chaos of manual paperwork with a suite of modern tools designed for the riverbank.
Digital Membership Cards
Apple Wallet & Google Wallet passes that replace plastic cards forever. Year-coded colours for instant visual verification. Works offline. Updates automatically at renewal.
Online Permit Sales
Sell day permits 24/7 through Stripe. Instant digital delivery. No more shop queues or cash handling. See every sale in your dashboard.
Member Management
One database. One record per member. Application workflows with committee approval. Family linking. Easy import from your existing spreadsheets.
Financial Tracking
See exactly where your money comes from. Track cash from receipt to bank. Reconcile Stripe payouts automatically. Export reports for your AGM.
Boat Bookings
Calendar-based booking with automated padlock codes. Members book online. You set the rules. No more phone calls or double-bookings.
Competition Management
Scheduling, scoring, results — all in one place. Publish results instantly. Track performance over time.
Tadpole doesn't force you into boxes.
Unlike rigid club software with fixed roles and membership types, Tadpole adapts to your club's structure — not the other way around.
- Your roles — Chairman, Secretary, Treasurer, Bailiff, Match Secretary...
- Your membership types — Define exactly what your club needs
- Your permissions — Control who can see and do what
Compare the Difference
See how Tadpole stacks up against manual systems and generic software.
| Feature | Manual SystemsSpreadsheets, paper, cash | Other SystemsCompetitor solutions, generic software | TadpoleBuilt for outdoor clubs |
|---|---|---|---|
Digital Membership Cards | Paper/plastic cards, easily lost | Basic digital, often needs internet | Wallet passes, works offline, year-coded colours |
Member Management | Spreadsheets, duplicates everywhere | Creates duplicates on renewal | One record per member, family linking |
Online Applications | Paper forms, manual processing | Basic forms, limited workflow | Full workflow with committee voting |
Works Offline | Paper works offline but easily lost | Requires internet connection | Wallet passes work anywhere |
No Login Required | N/A | Username/password required | Simple token URL access |
Print Option | Paper by default | Often not available | Digital-first with print option |
Permit Sales | Cash at shops, no tracking | Limited, often manual | 24/7 online, instant delivery, Stripe |
Financial Tracking | Spreadsheets, no audit trail | Basic reporting only | Full dashboard, cash workflow, exports |
Payment Methods | Cash only, no records | Card payments only | All methods, full audit trail |
Cost of Cards | €1,000+ per year (plastic) | €500+ per year | €0 (digital) |
Document Collection | Paper forms in filing cabinets | Not typically available | Upload, verify, track expiry |
Digital Disclaimers | Paper signatures, easily lost | Rarely available | Digital signing, full audit trail |
GDPR Compliance | No formal compliance | Basic compliance | Built-in, privacy by design |
Multi-Tenant Security | Spreadsheet on someone's laptop | Shared infrastructure | Enterprise-grade isolation |
Email Communications | Personal email, BCC lists | Basic, often extra cost | Built-in, branded, targeted |
Boat/Equipment Bookings | Phone calls, diary, confusion | Basic calendar if available | Full system with auto codes |
Competition Management | Paper, manual calculations | Limited or separate system | Full competition workflow |